Privacy Policy

This policy explains how the organisers of the Amport Summer Fete (“we”, “us”) collect and use your personal data when you buy tickets, volunteer, or otherwise interact with our website at tickets.amportvillage.org.uk. We comply with the UK GDPR and the Data Protection Act 2018.

The Amport Summer Fete is organised by [BRACKET: name of organising body — e.g. Amport Parish Council, or Amport Summer Fete Committee], of [BRACKET: registered or correspondence address].

If you have any questions about this policy or about how we handle your data, email us at amportfete2026@gmail.com.

When you buy tickets, we collect:

• Your name (the lead booker)
• Your email address
• Your phone number (optional)
• The tickets you have purchased and the amount paid

We do not collect or store your card details.Payment is handled entirely by SumUp, an FCA-regulated payment processor — your card information is entered on SumUp's page, never on ours.

If you fill in our volunteer or donations form, we additionally collect any information you give us in those fields (e.g. which activities you're interested in, any message you send us).

Our website does not currently use analytics cookies or tracking pixels. Essential functional cookies (e.g. to keep you logged in if you have admin access) may be set.

We process your data for the following reasons:

• To fulfil our contract with you:we need your name and email to confirm your booking, manage admission on the day, and contact you if there's a problem with your tickets.
• To comply with our legal obligations: we keep basic transaction records for accounting and (where applicable) tax purposes.
• Our legitimate interest: to run the event safely and respond to volunteer offers.

We do not use your data for marketing, and we will not send you unrelated emails.

We use a small number of third-party services to operate the website. Each receives only the data necessary for its function:

• SumUp (payment processor, UK/EU). Receives your name, email, and payment amount to process the card transaction. SumUp's privacy policy.
• Resend (email delivery, US/EU). Receives your email address and the contents of the confirmation email. Resend's privacy policy.
• Vercel and Neon (hosting / database, US/EU). Store the booking record on our behalf.

We do not sell your data, and we never share it with third parties for marketing.

We keep booking and volunteer records until the end of the financial year following the event (in practice, until around April 2027), to allow us to settle accounts, process any late refunds, and produce committee reports. After that, records are either deleted or anonymised.

Transaction records held by SumUp are kept for the periods required by their own regulations (typically several years for AML/financial reporting).

Under UK GDPR you have the right to:

• Ask what data we hold about you (subject access request)
• Ask us to correct anything that's wrong
• Ask us to delete your data (subject to our legal record-keeping obligations)
• Object to or restrict our processing
• Receive a portable copy of your data

To exercise any of these rights, email amportfete2026@gmail.com. We'll respond within one month.

If you're unhappy with how we've handled your data, you can complain to the Information Commissioner's Office: ico.org.uk.

We may update this policy from time to time. The “last updated” date at the top of the page reflects the most recent change. Material changes will be announced on our website.